Policies and Procedures

Policies and Procedures
Troop 705 BSA

Fayetteville Christian Church

4308 Rosehill, Road

Fayetteville, NC 28311

October 18, 2006

Chapter 1—Overview and Troop Goals
1.1—General
1.2—Enforcement and Changes
1.3—BSA Policies
1.4—Troop Philosophy
1.5—Challenge and Adventure
1.6—Leadership Development
1.7—BSA Aims and Methods
1.8—Values

Chapter 2—Troop Organization
2.1—Troop Program Year
2.2—Troop Organization
2.3—Chartered Organization
2.4—Troop Committee
2.5—Parents
2.6—Uniformed Adult Leaders
2.7—Patrol Leader Council
2.8—Regular Patrols
2.9—New Scouts Patrol

Chapter 3—Scout Leadership
3.1—Leadership Development
3.2—Elections
3.3—Scout Leadership Positions
3.4—Requirements for Office

Chapter 4—Membership Standards
4.1—Membership
4.2—Entry Requirements
4.3—Standards of Membership
4.4—Discipline

Chapter 5—Troop Activities
5.1—General
5.2—Meetings
5.3—Outings
5.4—Activity Policies

Chapter 6—Advancement
6.1—General
6.2—Ranks
6.3—Active Service
6.4—Basic Scout Skills
6.5—Merit Badges
6.6—Leadership
6.7—Service Projects
6.8—Scoutmaster Conference
6.9—Board of Review

Chapter 7—Uniform
7.1—Significance of the Uniform
7.2—Full Uniform Required
7.3—Uniform Components

Chapter 8—Finances
8.1—Finance Responsibilities
8.2—Troop Checking Account
8.3—Fund Raising
8.4—Dues
8.5—Camping Fees

Chapter 9—Miscellaneous
9.1—Troop-owned Equipment
9.2—Banned Items
9.3—Troop Publications
9.4—Alcohol, Tobacco and Illicit Drugs
9.5—Caffeinated Beverages
9.6—Personal Communications Equipment

Chapter 1—Overview and Troop Goals

1.1—General

These Policies and Procedures are not rigid rules, but provide guidelines and goals for the operation of Troop 705 BSA, sponsored by Fayetteville Christian Church, Fayetteville, NC. Any exceptions to this guide must be approved by the Scoutmaster and the Committee. We must apply them using common sense and fairness. The Policies and Procedures devote much space to the Scoutmaster's responsibilities, because his performance is the key to a successful troop, and because all other troop jobs support the Scoutmaster's efforts.

1.2—Enforcement and Changes

As the troop's executive officer, the Scoutmaster is empowered to enforce and to waive all policies, whichever in his judgment is in the best interest of Troop 705 and its members. The troop committee has final authority over any question of interpretation. The troop committee must approve all changes to the Policies and Procedures.

1.3—BSA Policies

The Scoutmaster needs the training, knowledge, and initiative to make sure that Troop 705 operates in full accord with the Charter and Bylaws and the Rules and Regulations of the Boy Scouts of America (BSA) and with all applicable BSA policies and procedures. The troop committee needs to acquire the training and knowledge to meet their responsibility to ensure that the Scoutmaster so operates the troop. Primary resources for Scouting knowledge are the Scoutmaster Handbook, Boy Scout Handbook, and Troop Committee Guidebook.

1.4—Troop Philosophy

Today, too many people are satisfied with mediocrity. Too many people are casually dishonest, unethical, and immoral in their everyday conduct. Too many people are satisfied to follow rather than lead. In Troop 705, we want to teach our Scouts to be leaders, to set the example, to stand up for what they know is right. We want our Scouts to be honest, to set high goals for themselves, and to be achievers.

1.5—Challenge and Adventure

Challenge and Adventure, too often missing in adolescent life today, are vital elements to maintain the interest of the Scouts and to help them develop leadership and self-confidence. We must do everything we can to include these elements in every aspect of our troop program.

1.6—Leadership Development

Scouting teaches leadership. And the only way to learn leadership is to practice it by holding leadership responsibilities. As Scouts mature in the troop, they become directly responsible for the development of the younger Scouts. First Class Scouts plan, execute, and evaluate the troop program, under the watchful guidance of the Scoutmaster.

1.7—BSA Aims and Methods

Troop 705 uses all the eight Methods of Scouting to achieve the three Aims of Scouting, as explained in the Scoutmaster Handbook.

SCOUTING'S AIMS: to develop future LEADERS of

· strong CHARACTER

· good CITIZENSHIP

· physical, mental, emotional, and moral FITNESS SCOUTING'S METHODS:

· Scouting Ideals (Promise, Law, Motto, Slogan)

· Patrol System

· Advancement

· Outdoor Program

· Adult Role Models

· Leadership Development

· Personal Growth

· Scout Uniform

1.8—Values

We expect all troop leaders to stress traditional moral and ethical values, in Scouting and in their daily lives, especially by doing their best to live in accordance with the Scout Law and Scout Promise.

Chapter 2—Troop Organization

2.1—Troop Program Year

Troop 705 plans its program from September through August. Annual planning usually occurs in August. The troop sends the annual calendar once approved to each family in September. The beginning of the school year is a time for Scouts, families, uniformed leaders, and troop committee to re-evaluate their activities and make plans for a new year. This is usually a good time to recruit new adults for leadership and committee positions.

2.2—Troop Organization

Troop organization includes the following major components:

· chartered organization (sponsor)

· troop committee

· parents

· uniformed adult leaders

· Patrol Leader Council

· regular patrols

· New Scouts Patrol

2.3—Chartered Organization (Sponsor)

Troop 705 is sponsored and owned by Fayetteville Christian Church. The chartered organization is obligated by the BSA Charter agreement to provide an adequate meeting place, including storage for troop equipment, and to secure and approve new troop adult leaders.

The chartered organization appoints a Chartered Organization Representative (Scouting Coordinator or Institutional Representative) to be the key liaison between the troop and the chartered organization. The chartered organization has the ultimate responsibility to ensure that the troop operates in full accord with all BSA policies.

2.4—Troop Committee

The troop committee is composed of a chairman and several members with functions as described in the Troop Committee Guidebook. Specific jobs should cover:

Advancement Chair Uniform Closet Coordinator

Treasurer Outdoor Chair

Secretary Sponsorship Chair

Transportation Chair Communication Coordinator

Troop meal coordinator Fund Raiser Chair

Merit badge counselor Membership Chair

Quartermaster

All committee members must be registered with the Boy Scouts of America, and all should take the Scout Leader Basic Training offered by the BSA. The committee has three primary functions:

· it is responsible to secure new adult leaders as vacancies occur;

· it approves troop programs and activities as planned by the Patrol Leader Council and Scoutmaster;

· it provides troop program support as requested by the Scoutmaster, especially transportation and adult leadership for outings.

Registered members of the committee are voting members with the chairperson as a tiebreaker (the committee chair does not normally vote). All committee members, uniformed leaders, and parents present at a committee meeting may vote at that meeting. At his discretion, the committee chairman may restrict voting to voting members of the committee. Although Committee Members are not considered uniformed adults, it is STRONGLY recommended that Committee Members be in the same uniform as Uniformed Adult leaders to serve on Boards of Review, participate in public activities, etc.

2.5—Parents

Parents must participate actively as uniformed leaders or as committee members if they want their son to succeed in Scouting. Troop records show that most Scouts whose parents are not involved as leaders or on the committee do poorly in Scouting. Troop 705 expects at least one parent from every family to be actively involved with the troop. It is the responsibility of the Scoutmaster and troop committee to determine what level of involvement is acceptable.

2.6—Uniformed Adult Leaders

The uniformed adult leaders consist of one or more Assistant Scoutmasters operating under the direction and control of the Scoutmaster. Their duties are to train and guide boy leaders, and to use the Methods of Scouting to achieve the Aims of Scouting. The Scoutmaster has full responsibility for all program decisions of the troop.

We expect all uniformed adult leaders to take the Scout Leader Training offered by the BSA and to read the Scout Handbook and Scoutmaster Handbook.

2.7—Patrol Leader Council

The Patrol Leader Council (PLC) plans and conducts the troop program under the guidance of the Scoutmaster, who trains its members and who has ultimate authority and responsibility over all decisions made. The operation of the PLC is a key means of leadership development. Voting members of the PLC are:

· Senior Patrol Leader

· Assistant Senior Patrol Leader

· Patrol Leader of each regular patrol

· Troop Guide

· Junior Assistant Scoutmaster

Non-voting members are:

· Scoutmaster

· Assistant Scoutmaster(s)

The Scoutmaster always has veto power over PLC decisions.

2.8—Regular Patrols

The Patrol Method is the most important and distinctive characteristic of Scouting, and it is one of Scouting's eight methods. Each patrol elects its own Patrol Leader, who represents the patrol on the Patrol Leader Council. Regular patrols function as described in the Scout Handbook and Scoutmaster Handbook.

2.9—New Scouts Patrol

The New Scouts Patrol is a special Troop 705 feature (adopted by the BSA in 1989) that has helped increase retention of younger Scouts. All new Scouts are placed in the New Scouts Patrol upon joining Troop 705, where they receive special training under the guidance of a senior Scout (Troop Guide).

Chapter 3—Scout Leadership

3.1—Leadership Development

Leadership Development is one of Scouting's eight methods. For Scouts above First Class, leadership and service are more important than earning merit badges. The troop's boy leaders are responsible for planning and executing the troop program.

3.2—Elections

The two most important troop positions (Senior Patrol Leader, Patrol Leader) are elected by their peers to six-month terms. Troop elections occur in winter (usually in January) and in summer (following summer camp). The Senior Patrol Leader is chosen by secret ballot of the entire troop (more than half the active Scouts must be present).

If no candidate receives a clear majority, the troop will immediately hold a runoff election between the top two vote-getters. The members of their patrol elect patrol Leaders in a similar manner.

3.3—Scout Leadership Positions

3.3.1—Senior Patrol Leader

The troop is led by its elected Senior Patrol Leader (SPL). He chairs the Patrol Leader Council and leads meetings and outings. The SPL normally serves only one six-month term, to allow as many senior Scouts as possible to hold this leadership position. The Scoutmaster may, at his discretion, allow an SPL to run for another term.

3.3.2—Assistant Senior Patrol Leader

The SPL appoints one or more Assistant Senior Patrol Leaders (ASPL's), subject to Scoutmaster approval. ASPL term of office will be for six-months.

3.3.3—Troop Guide

The SPL appoints the Troop Guide, subject to Scoutmaster approval. The Troop Guide works with the New Scouts Patrol. His position is equivalent to an ASPL. The Troop Guide’s term of office is normally for one or more six-month terms.

3.3.4—Patrol Leader

Each patrol is led by its elected Patrol Leader. He represents his patrol on the Patrol Leader Council, which plans troop programs and activities. Patrol Leaders are elected to six-month terms.

3.3.5—Instructor

The SPL appoints instructors, subject to Scoutmaster approval. Each instructor is responsible for teaching in one or more skill areas. The instructors serve for a six-month term.

3.3.6—Junior Assistant Scoutmaster

The Scoutmaster appoints Junior Assistant Scoutmasters (JASM's). Each JASM has responsibilities similar to the adult Assistant Scoutmasters. The JASM serves at the pleasure of the Scoutmaster, based on performance.

3.3.7—Other Officers

Each Patrol Leader appoints his Assistant Patrol Leader, subject to the approval of the SPL. The Patrol Leader may rotate the Assistant Patrol Leader job to provide experience to several patrol members. Den Chiefs are requested by the Cub Scout pack, subject to Scoutmaster approval. They serve at the pleasure of the Cub Scout pack. The SPL appoints the troop Scribe, Quartermaster, Librarian, Historian, Bugler, and Chaplain Aide. These officers have duties as described in the Scout Handbook and Scoutmaster Handbook, and they serve normally for one or more six- month terms.

3.4—Requirements for Office

3.4.1—Requirements for All Positions

All officers must receive the Scoutmaster's approval in advance, and all must meet the troop's active service standard for meetings and campouts. The PLC and Scoutmaster may change requirements for troop offices as the needs of the troop change.

3.4.2—Senior Patrol Leader

Star rank or higher
Must be attending most meetings and outings
Have been a member of Troop 705 for a minimum of one year
Have been a Patrol Leader or ASPL in Troop 705 for a minimum of six months. Must attend at least 85% of Troop meetings, outings, service projects and PLC's. Low attendance or three (3) unexcused absences in a row are grounds for removal from office.

3.4.3—Assistant Senior Patrol Leader

First Class rank or higher
Have been a Patrol Leader or ASPL in Troop 705 for a minimum of six months. Must attend at least 80% of Troop meetings, outings, service projects and PLC's. Low attendance or three (3) unexcused absences in a row are grounds for removal from office.

3.4.4—Troop Guide

Same requirements as Senior Patrol Leader. Must attend at least 75% of Troop meetings, outings, service projects and PLC's. Low attendance or three (3) unexcused absences in a row are grounds for removal from office.

3.4.5—Patrol Leader

First Class rank or higher
Must be attending most meetings and outings
Have been a member of Troop 705 for a minimum of six months. Must attend at least 80% of Troop meetings, outings, service projects and PLC's. Low attendance or three (3) unexcused absences in a row are grounds for removal from office.

3.4.6—Instructor

First Class rank or higher
Willing to accept specific instructional and leadership responsibilities. Must attend at least 75% of Troop meetings, outings, service projects and PLC's. Low attendance or three (3) unexcused absences in a row are grounds for removal from office.

3.4.7—Junior Assistant Scoutmasters

16 or 17 years old (BSA requirement)
Life rank or higher
Willing to accept Assistant Scoutmaster-type responsibilities. Must attend at least 75% of Troop meetings, outings, service projects and PLC's. Low attendance or three (3) unexcused absences in a row are grounds for removal from office.

3.4.8—Other Officers

Any qualified, interested Scout
Preference to Scouts First Class and higher, who need leadership to advance

Chapter 4—Membership Standards

4.1—Membership

4.1.1—Membership Categories

Membership in Troop 705 consists of the following categories:

· Scouts

· uniformed adult leaders

· troop committee members

· member families

(A) Troop 705 Scouts are boys who meet BSA age requirements, are currently registered with the BSA as Troop 705 Scouts, and meet the troop's active service standard.

(B) Uniformed adult leaders are adults who meet BSA requirements, are currently registered with the BSA as Troop 705 Scoutmaster or Assistant Scoutmasters, and are currently active in the troop.

(C) Troop Committee members are adults who meet BSA age requirements, are currently registered with the BSA as Troop 705 Committee Chairman or Committee Members, and are currently active in an assigned area of committee responsibility.

(D) For the purposes of troop membership, member families are the parents and minor brothers and sisters of Scout members, or the spouse and minor children of registered adult members. While other relatives and friends are welcome at Courts of Honor, most other activities are restricted to one or more member categories.

4.1.2—Active/Inactive Members

A Scout is considered active if his attendance at meetings and campouts meets the active service standard below. Uniformed adult leaders, troop committee members, and parents are considered active if they meet the parent involvement standard below. Active members have full membership privileges. Inactive members may be denied certain privileges, including attendance on some activities, advancement, and leadership.

4.2—Entry Requirements

4.2.1—Scouts

Any interested boy who meets the membership requirements above may register as a Scout in Troop 705, subject to the restrictions in this section. The Scoutmaster and troop committee may limit the number of new Scouts admitted each year to maintain overall troop size at a level that allows for a quality program, based on current membership, the number and quality of adult leaders, and anticipated membership losses.

4.2.2—Parent Registration

To comply with BSA policy requiring registration of all adults who have contact with the Scouts, including merit badge counselors, the troop STRONGLY encourages all parents and step-parents of the scouts to register either as an Assistant Scoutmaster, committee member or merit badge counselor.

4.2.3—Parent Involvement

At least one parent of every Scout must agree to be actively involved with the troop as a condition of their son's membership in the troop. The Scoutmaster and troop committee shall publish a list of parent job opportunities and set standards for active involvement.

4.2.4—Uniformed Adult Leaders

Any interested adult who meets the membership requirements above may be commissioned as Scoutmaster or Assistant Scoutmasters in Troop 705, subject to the restrictions in this section.

All uniformed leaders must register with the Boy Scouts of America, and all must be approved by the chartered organization, the troop committee chairman (in consultation with the troop committee), and the Scoutmaster (in consultation with the other uniformed leaders). Certification is based on the standards of the Boy Scouts of America for youth leadership.

4.2.5—Troop Committee Members

Any Scout parent or other interested adult may register on the troop committee, subject to the approval of the chartered organization and troop committee chairman (in consultation with the troop committee).

4.3—Standards of Membership

4.3.1—General

To retain full membership in Troop 705, a Scout must be active, must wear a full uniform (as outlined in chapter 7), and must meet the behavior standards of the troop.

4.3.2—Active Service Standard

A Scout must be active to reap the full benefit of the Troop 705 program. Because camping is the heart of Scouting, the troop expects its Scouts to attend overnight camps winter and summer, and to make every effort to attend the annual week at summer camp. A Scout is considered active if he attends a minimum of 70% of regular meetings (excluding summer meetings) and a minimum of 70% of regular campouts (including summer camp). There are no excused absences since the 70% standard is intended to allow sufficient leeway for such things as illness, school activities, family activities, or sports. Scouts aged 16 or 17 are considered active if their attendance is 50%. Although the troop does not suspend inactive Scouts, the Scoutmaster may exclude them from certain activities, and the Board of Review may deny them advancement. Inactive Scouts dues must be paid in full upon re-activation to active scouting.

4.3.3—Parent Involvement Standard

Parent involvement is vital for each Scout, and vital to the overall troop operation. The Scoutmaster may exclude parents from certain activities at his discretion.

4.3.4—Advancement Standard

A Scout needs to advance regularly to learn the skills and leadership that are central to the Scout program. Troop 705 expects all Scouts to earn First Class within one year of joining, and to continue to advance at least one rank per year after that. The Scoutmaster may restrict certain activities to Scouts holding specific ranks or merit badges as appropriate to the activity.

4.3.5—Uniform Standard

Troop 705 requires a complete and correct Scout uniform for all Scouts and uniformed adult leaders. A complete uniform consists of Scout shirt, trousers or shorts, socks, belt and Troop neckerchief with Scout neckerchief slide. The Troop 705 hat or official BAS headgear (i.e. red and green ball cap, Expedition hat, or Campaign hat [adults only]) is part of the uniform standard. A correct uniform is one which has all Scout insignia, Troop emblems, patrol patch, and badge of office (if in a leadership position) sewn on correctly. Each new Scout must have at least the official BAS shirt with all appropriate insignia (i.e. class B uniform as described in paragraph 7.3.3 of this policy) before he can appear before any Boards of Review. Scouts who join the Troop who are new to Scouting must have a complete and correct uniform (i.e. class A as described in paragraph 7.3.2 of this policy) by the time he is ready to attain the rank of First Class or within one year of joining the Troop. Adults who are new to Scouting must have a complete and correct uniform within one year of joining the Troop. Scouts and adults who transfer to the Troop from other Troops must have a complete and correct uniform within three months of joining the Troop. When a Scout appears before Boards of Review he must be in complete and correct uniform as outlined by the above standards. The Board of Review may deny advancement to those who consistently wear less than full uniform. The Scoutmaster may exclude Scouts without complete and correct uniforms, in accordance with the above standards, from uniformed activities.

4.3.6—Behavior Standard

Troop 705 expects reasonable behavior in accord with the Scout Promise and Law. The Scoutmaster should counsel with any Scout whose behavior is disruptive. If counseling fails, the Scoutmaster may dismiss the Scout from the activity and notify the parents of the problem. If the Scout continues to create behavior problems, the Scout will appear before the Committee who has the authority to suspend him, usually for a period of six months.

4.3.7—Removal of Adults

General—The chartered organization may remove any adult leader, in accordance with BSA policy. In general, the chartered organization leaves such actions within the troop, stepping in only when necessary.

Scoutmaster—The Scoutmaster serves at the pleasure of the chartered organization and troop committee. He may be removed only by joint action of the chartered organization and troop committee.

Assistant Scoutmaster—Assistant Scoutmasters serve at the pleasure of the Scoutmaster and troop committee. They may be removed only by joint action of the Scoutmaster and troop committee. This does not preclude the Scoutmaster's authority to dismiss a leader from a troop activity for cause, pending later action of the troop committee.

Chartered Representative—The Chartered Representative serves at the pleasure of the Institutional Head. He may be removed by action of the chartered organization, or by request of the troop committee to the chartered organization.

Committee Chairman—The committee chairman serves at the pleasure of the chartered organization. He may be removed by action of the chartered organization, or by request of the troop committee to the chartered organization.

Committee Member—Troop committee members serve at the pleasure of the committee chairman. They may be removed only by joint action of the committee chairman and the troop committee.

Merit Badge Counselor—Merit Badge Counselors serve at the pleasure of the troop committee. They may be removed by the troop committee, or at the request of the Scoutmaster to the committee.

Parents of Scouts—Parents of currently active Scouts are normally permitted full access to troop activities, with the exception of certain activities, which require that the adults be registered scouters. The troop committee may restrict parent participation or remove all participation privileges in special situations (court-ordered custody restrictions, legal convictions, etc) as necessary for the safety and well being of the Scouts.

4.4—Discipline

4.4.1—General

Discipline needs to be positive rather than negative whenever possible, and it must be applied using common sense and fairness. Troop 705 does not permit corporal punishment or hazing of any kind, nor does it allow disciplining through pushups or other punitive physical exercise. For more serious offenses, the troop may use probation, suspension, and expulsion. Troop 705 follows the principle of praise in public, counsel in private.

4.4.2—Probation

Probation is a period of evaluation both by the troop and by the Scout under probation to determine fitness or desire to remain in the troop. A Scout under probation may not normally hold any troop leadership position, and is generally barred from certain "special" troop activities, at the Scoutmaster's discretion.

4.4.3—Suspension

Suspension is the temporary loss of all membership privileges in the troop, typically for 3 or 6 months. A Scout is not eligible for any advancement during the suspension period. A suspended Scout may be readmitted at the conclusion of the suspension period only after he has submitted a letter to the troop committee, signed by himself and his parents, stating his pledge to meet all troop standards fully.

4.4.4—Expulsion

Expulsion is the permanent loss of all membership privileges in the troop. The Scoutmaster and troop committee, acting in concert, may permanently expel any member for any of the following:

· illegal conduct, in or out of Scouting;

· illicit use of drugs or alcohol, in or out of Scouting;

· bullying, hazing, or harassment of another Scout;

· stealing from another Scout;

· misbehavior or refusal to abide by troop policies which is seriously detrimental to the welfare of the troop;

· willful disregard of the Scout Law or Scout Oath, especially by an adult in a position of trust.

Chapter 5—Troop Activities

5.1—General

Troop activities are divided into meetings and outings. Meetings include troop meetings, Patrol Leader Council meetings, troop committee meetings, Courts of Honor, and the Annual Planning Conference. Outings include day outings, weekend campouts, family outings, summer camp, and Camporee’s. We expect all activities to start and end on time, and we expect Scouts and adults to arrive and to be picked up on time.

5.2—Meetings

5.2.1—Troop Meetings

Regular troop meetings occur on the first, third, and fourth Mondays from 7 until 8:30 PM as designated by the Scoutmaster. There are no meetings on the second Monday of the month when it conflicts with Order of the Arrow meetings. The second Sunday of every other month is designated as Super Sunday. Scouts and leaders are expected to arrive on time, in uniform, and to be picked up promptly. The Patrol Leader Council plans and conducts all troop meetings under the direction of the Senior Patrol Leader. Attendance is open to all members (Scouts, uniformed adult leaders, troop committee members, and member families) and to visitors who are interested in joining a Scout troop.

5.2.2—Patrol Leader Council Meetings

The Patrol Leader Council (PLC) generally meets about one day per month outside of the regular meetings. At the meeting, the PLC plans the troop meeting and outing programs through the next PLC meeting. Attendance is restricted to PLC members and uniformed adult leaders.

5.2.3—Troop Committee Meetings

The troop committee generally meets on the third Tuesday of month except during summer. The Committee Chairman plans the agenda. Attendance is open to troop committee members, uniformed adult leaders, and all interested Scout parents. The Scoutmaster needs to attend to present the plans and needs of the troop as decided at the PLC meeting.

5.2.4—Courts of Honor

Troop 705 generally holds four formal Courts of Honor per year, one each quarter. Each is either preceded by a potluck supper or followed by a shared dessert. Attendance is open to all members (Scouts, uniformed adult leaders, troop committee members, and member families), interested family friends and relatives, and visitors who are interested in joining a Scout troop. Since badges and awards are presented as soon as possible after being earned, the Court of Honor is a second, formal recognition, in front of the parents, of rank certificates, mother's pins, and of all other significant accomplishments that have occurred since the last Court of Honor.

5.2.5—Annual Planning Conference

Prior to the beginning of each program year, the PLC meets to plan the troop's annual program. Planning should include monthly theme ideas, dates/places/themes for outings, and special events. The conference is also an opportunity for the Scoutmaster to conduct junior leader training. Attendance is restricted to PLC members and the uniformed adult leaders (including Junior Assistant Scoutmasters).

5.2.6 Super Sunday

The second Sunday of every other month is designated as Super Sunday. This is a regular meeting and is designed to develop and enhance scout skills and scout craft. It will be followed by a “pot-luck” dinner.

5.3—Outings

5.3.1—Purpose

The Outdoor Program of camping and hiking is the heart of Scouting, and is one of Scouting's eight methods. A variety of overnight experiences, conducted on a monthly basis year round, in all weather, is essential to a successful Scouting program.

5.3.2—Patrol System

The patrol system is one of Scouting's eight methods, and it is central to the operation of a good Scout troop. Troop 705 Scouts should camp by patrols, and the campouts should support the patrol method, to the maximum extent possible.

5.3.3—Attendance on Outings

All Troop 705 Scouts, the troop's uniformed adult leaders, and registered parents may attend most overnight outings, unless the Scoutmaster determines that special restrictions are necessary. All registered leaders, parents, and leader spouses may attend most day outings. Women on campouts need to use discretion in location of tents and latrine use to minimize the chance of embarrassment to themselves or to Scouts. The troop does not permit mixed tenting except between husband and wife. Additional attendance policies are contained under each type of outing below.

5.3.4—Day Outings

The PLC plans occasional day outings to places of interest when overnight camping is impractical or inappropriate. Attendance at most day outings is open to all troop members (Scouts, uniformed adult leaders, troop committee members, and member families). The Scoutmaster may restrict attendance at some outings as necessary for the troop program.

5.3.5—Weekend Campouts

The PLC plans a year-round program of weekend overnight campouts providing a variety of outdoor experiences and covering the full range of the Scout program. Attendance at most campouts is open to all Scout members, uniformed adult leaders, and registered parents. The Scoutmaster must make every effort to attend every campout. The Scoutmaster may restrict attendance at some campouts as necessary for the troop program.

5.3.6—Family Outings

Family outings are day or overnight trips open to member families (Scout brothers and sisters may attend only if they are under the supervision of their parent). The Scoutmaster should designate at least two family outings each year, including at least one overnight family outing. The Scoutmaster needs to select family activities so as not to interfere with the normal operation of the program for the Scouts and patrols. All family members must abide by BSA and troop policies and are subject to the decisions of the troop leaders. The purpose of family outings is to strengthen the family unit, to encourage families to camp on their own, and to expose family members to the values and ethics of Scouting.

5.3.7—Summer Camp

The annual week at summer camp is vital to the success of the troop's year-round program. We expect ALL Scouts to make every possible effort to attend summer camp. The Scoutmaster also must make every effort to attend the full week of summer camp. All adults providing summer camp leadership must be registered.

5.3.8—Adult Leadership on Outings

To lead a Troop 705 outing, an adult must:

· be registered with Troop 705

· have current BSA Youth Protection training

· have current BSA Scout Leader Basic Training (or be approved by the troop committee)

· be active with the troop and knowledgeable about our Scouts

· be in appropriately good physical condition

In addition, one adult must:

· have current first aid and CPR certification

· have current BSA Safe Swim and Safety Afloat training (as appropriate to the activity)

To attend a Troop 705 outing, an adult must be registered with Troop 705 (or be approved by the troop committee). The troop committee and Scoutmaster may also further restrict adult qualifications for specific activities.

5.4—Activity Policies

5.4.1—Adult Presence at Activities

In accordance with current BSA Youth Protection and adult leadership policies a minimum of two qualified, registered adults must be present at all overnight troop or patrol outings. A minimum of one registered adult must be present at all troop meetings, patrol meetings, and merit badge sessions. If only one adult is present, a minimum of two Scouts must also be present (no one-on-one adult/boy activities). Scouts must work on merit badges in buddy teams (a single Scout may not meet outside of a troop meeting with a merit badge counselor). When an adult needs to talk privately with a boy, either a second adult must be present or they must be in plain sight of other Scouts/adults. If the Scoutmaster is not present on an overnight activity, the Scoutmaster must approve the adult in charge. One adult and one boy may not tent together (unless they are father and son, although we recommend that adults and boys always camp separately to support the patrol method). At least one adult on any overnight activity must be male.

5.4.2—Tour Permits

The troop must secure a proper BSA Tour Permit for each outing, in accordance with BSA policy.

5.4.3—Permission Forms

The troop must obtain a permission slip for each Scout on each outing.

5.4.4—Driving Safety Policies

The troop should provide a copy of the troop driving safety policies once a year to every person who provides transportation for Troop 705 as a volunteer driver. The driving safety policies should list current BSA and Troop 705 policies, which the troop committee believes will contribute to driving safety.

5.4.5—Sign-up and Payment Deadline

The newsletter should indicate a sign-up and payment deadline for each campout. Scouts are responsible for meeting this deadline. Those who miss the sign-up deadline may be excluded from the campout. Those who fail to pay on time may be required to pay a late penalty. Those who sign up and then cannot go are obligated to notify the Scoutmaster and their Patrol Leader immediately. Scouts who cancel too late may forfeit the cost of food and other non-refundable expenses.

5.4.6—Aquatic Activities

All aquatic activities must function in accordance with the BSA "Safe Swim Defense Plan," BSA "Safety Afloat" plan, and must follow BSA Water Trip Policies. In addition, it is troop policy that only qualified swimmers (those who have recently passed the BSA swim test) be allowed to water ski or to be in a canoe, sailboat, or river raft. Anyone swimming in moving water must wear a lifejacket at all times.

5.4.7—Pets

No one may bring a pet on any troop activity unless specifically approved in advance by the Scoutmaster.

5.4.8—Guns/Knives

Troop 705 does not allow any Scout or adult to bring a gun on any troop activity. Shooting activities (such as for Rifle Shooting merit badge) must conform to current BSA policies and be conducted at a proper, approved shooting range. No straight blades knives are allowed for any troop activity.

Chapter 6—Advancement

6.1—General

Scouts learn by advancing. Advancement is one of Scouting's eight methods because it teaches useful skills and because it teaches leadership and service. The Scoutmaster may require a specific level of advancement for some activities, due to the nature of that activity or as an inducement to encourage advancement. Troop 705 expects each Scout to advance regularly, to achieve First Class within one year of joining (the BSA standard), and to meet the troop's minimum advancement standard.

6.2—Ranks

The first three ranks (Tenderfoot, Second Class, and First Class) emphasize basic skills. The higher ranks (Star, Life, and Eagle) emphasize leadership and service; skills at this level are secondary. Advancement in Troop 705 must operate in full accord with the requirements contained in the current editions of the appropriate BSA literature. Advancement through the six ranks consists of performance in the following seven categories.

6.3—Active Service

A Scout must meet the troop's active service standard for meetings and campouts to be eligible for ANY advancement. A Scout must meet the standard for at least the minimum period of active service required for each rank.

6.4—Basic Scout Skills

The basic Scout skills for Tenderfoot, Second Class, and First Class must be certified (signed off) by Patrol Leaders, by the First Class Scouts certified as instructors, or by the uniformed adult leaders.

6.5—Merit Badges

There are about 120 merit badges. Twelve specified merit badges are required by the time a Scout achieves Eagle. Eagles must earn an additional nine optional badges for a total of 21. A Scout of any rank may earn any merit badge. The merit badge system is designed to propel the Scout beyond the home, to learn to communicate with strangers, and to learn about a subject from a local expert. Scouts desiring to earn a merit badge must first secure the name of an approved adult counselor from the Scoutmaster or the Troop Merit Badge coordinator and receive a blue merit badge card. The troop committee is responsible for maintaining a current list of merit badge counselors. Parents may counsel their son on a badge only if they are the approved troop counselor for that badge.

6.6—Leadership

A Scout must hold an approved troop office and execute it in an acceptable manner for at least the minimum period of active service required for Star, Life, and Eagle. For Star or Life, a Scout may also carry out a specific leadership project approved by the Scoutmaster.

6.7—Service Projects

This is useful service to the church, school, community, or Scouting, performed under the direction of troop leaders or with the Scoutmaster's prior approval. It is important to future citizens to develop the habit of service to the greater community. An Eagle Scout candidate must be the leader in charge during his project, and the Eagle project must benefit the community outside of Scouting.

6.8—Scoutmaster Conference

After completing all requirements, and prior to the Board of Review, a Scout meets with the Scoutmaster or another adult designated by the Scoutmaster to discuss past progress and future plans.

6.9—Board of Review

After completing all requirements, a Scout is reviewed on work done. The Troop Committee conducts reviews for all ranks from Tenderfoot through Eagle, under the direction of the Troop Advancement Chairman. In addition, the BSA requires that a representative of the District or Council advancement Chairman be present at an Eagle review (or at Council option, the Eagle review may be conducted at District or Council level). A Board of Review will only be conduced on the last regular Monday night Troop meeting of each month. On the month that a Court of Honor is convened on the last Monday of the month, the Board of Review will be conducted on the Monday prior.

Chapter 7—Uniform

7.1—Significance of the Uniform

Scouting is a uniformed movement. Throughout our society, only certain special people are entitled to wear a uniform. Just as a sports uniform proclaims one's membership on a team, the Scout uniform proclaims one's membership in the largest voluntary youth movement in the world. The Scout uniform tends to diminish the importance of an individual's financial, social, and ethnic background, while clearly showing his degree of accomplishment in Scouting. At the same time, the uniform maintains one's individuality since no two uniforms are completely alike, and they show off that individual's Scouting achievements.

7.2—Full Uniform Required

The uniform is so important it is one of Scouting's eight methods. Troop 705 requires a complete and correct Scout uniform for all Scouts and uniformed adult leaders, and has a Membership Standard (Chapter 4) on uniforming.

7.3—Uniform Components

7.3.1—General

Troop 705 has selected the BSA uniform options listed below; no other BSA options are permitted. The troop presents the following components:

· Troop 705 hat or official BSA headgear (as outlined in paragraph 4.3.5 of this policy)

· Troop 705 neckerchief (red cloth neckerchief with black embroidered edges and logo)

· Troop Eagle neckerchief (Eagle Scouts only)

· numeral 705

· badge of office

· patrol patch

· Quality Unit badge

· badge of rank

· Trained tab

7.3.2—Standard "Class A" Uniform

The standard Troop 705 "Class A" uniform consists of the following components:

· Troop 705 hat or official BSA headgear (as outlined in paragraph 4.3.5 of this policy)

· official BSA short-sleeved shirt with appropriate insignia (long-sleeved shirt optional in winter but NOT recommended)

· Troop 705 T-shirt or any Scouting T-shirt

· Troop 705 neckerchief or Eagle neckerchief

· BSA neckerchief slide

· Official BSA trousers or official BSA shorts

· Any BSA belt and any BSA buckle

· Official BSA red-topped socks

· Hiking boots/shoes or sneakers (socks required)

· Merit badge sash is to be worn at all Courts of Honor or any outside function requiring the Scout to wear the Class “A” uniform.

The “Class A” uniform is to be worn at all formal occasions (i.e. Courts of Honor, Boards of Review, or at the discretion of the Scoutmaster.)

7.3.3—"Class B" Uniform

The Troop 705 "Class B" uniform consists of the following components:

· Troop 705 or Scout related hat

· Official BSA short-sleeved shirt with appropriate insignia (long-sleeved shirt optional in winter but NOT recommended)

· Troop 705 T-shirt or any Scouting T-shirt

· Troop 705 neckerchief

· Any Scout related neckerchief slide

· Dark blue jeans trousers or dark blue jean shorts (must be in good, clean condition – not distressed, faded, torn, ripped or have any embroidery other than the make [i.e. the brand name]).

· Any BSA belt and any BSA buckle

· Official BSA red-topped socks

· Hiking boots/shoes or sneakers (socks required)

The "Class B" uniform may be worn at troop meetings and during any Troop camps, as determined by the Scoutmaster.

7.3.4 – Casual “Class C” Uniform

The Troop 705 Casual "Class C" uniform consists of the following components:

· Troop 705 or Scout related hat

· Troop 705 T-shirt or any Scouting T-shirt

· Dark blue jeans trousers, dark blue jean shorts or tan/kaki shorts (must be in good, clean condition – not distressed, faded, torn, ripped or have any embroidery other than the make [i.e. the brand name]).

· BSA belt and any BSA buckle or any belt not conflicting with the standards of the Troop.

· Official BSA red-topped socks or white socks (crew or ankle cut)

· Hiking boots/shoes or sneakers (socks required) No sandals or open toed shoes permitted (shower shoes are allowed while showering only).

7.3.5—Standard Shirt Insignia

The following insignia are required on the official BSA shirt, and must be sewn in the correct position according to the appropriate BSA publications:

· Shoulder tabs—red shoulder loops;

· Left sleeve—Occoneechee Council shoulder patch, numeral 705, badge of office (if applicable, trained tab);

· Right sleeve—American flag, patrol patch, and Quality Unit Patch;

· Left pocket—badge of rank, Arrow of Light (if earned), World Crest (worn above the pocket);

Other insignia are optional, but must be sewn in the correct position, if worn.

7.3.6 – Jewelry and accessories

The only types of earrings that may be worn in Troop 705 are small studs or small loops which fit snuggly to the ear. Large loops or earrings that are not in good taste or distract from the uniform may not be worn. No member of Troop 705 may wear any type of jewelry in the nose, wear tongue studs, or sport any other types of body piercing jewelry. Clothing accessories such as wallet chains, belt-loop chains, and such may not be worn at any Troop activity. No loose jewelry of any type may be worn at Scout activities.

7.3.7—Adult Leader Uniforms

Adult leaders wear the same uniform as the Scouts, except they do not wear a badge of rank but may wear the “Old Goat” patrol patch if a member of the “Old Goat” patrol.

Chapter 8—Finances

8.1—Finance Responsibilities

8.1.1—Troop Committee

The troop committee approves the annual troop budget, and it approves all expenditures in advance, except those spent by the treasurer or Scoutmaster in accord with the approved budget. The troop committee carefully selects the troop treasurer and oversees the treasurer's actions. The committee is responsible for conducting a simple annual audit of the previous year's income and expenses, assisted by the treasurer and the Scoutmaster.

8.1.2—Troop Treasurer

The troop treasurer must be a registered member of the troop committee. The treasurer is responsible for maintaining adequate records of all troop income and expenses. The treasurer provides a written report of income and expenses at the regular troop committee meetings.

At the beginning of each activity year, the treasurer and the Scoutmaster prepare a summary of the previous year's income and expenses and prepare a proposed budget of all projected income and expenses for the coming year, for review and approval by the troop committee. The treasurer guides and assists the committee in conducting a simple annual audit of the previous year's income and expenses.

8.1.3—Scoutmaster

At the beginning of each activity year, the treasurer and the Scoutmaster prepare a summary of the previous year's income and expenses and prepare a proposed budget of all projected income and expenses for the coming year, for review and approval by the troop committee. The Scoutmaster assists the treasurer and troop committee in conducting a simple annual audit of the previous year's income and expenses.

8.2—Troop Checking Account

Troop funds are kept in a checking account (interest bearing, if possible) under the name of Troop 705 BSA. The troop treasurer is the primary disburser of troop funds and is the sole keeper of all blank checks and of all receipts. Checks must require two signatures to be valid. It is recommended that the treasurer and Committee be check co-signers.

8.3—Fund Raising

The Troop Committee is responsible for the conduct of all fund raising. We expect all Scouts and families to participate in fund raising efforts. The troop committee will decide how much of any funds earned go to the troop's general budget and how much will be credited to each Scout's account, and for what purpose the funds may be used.

8.3.1 – Scout Accounts

Each Scout who participates in Fund Raisers will have a percentage of the profits he earns placed into a separate “Scout Account” earmarked for that Scout. These funds can be used to pay dues, pay re-charter, pay camp fees, purchase uniforms and camping equipment, etc. The percentage of the profits that are placed into the account is set by the Committee for each fund raiser. This money can only be used for Scout related purchases. Parents can also place money into their son's account to help defer the cost of Scouting activities. This is referred to as a "Parent Payment". In the event that a Scout transfers to another Troop the Scout or his parent(s) must request, in writing, that balance of his account be transferred to the gaining Troop. The request for transfer must be within three months of the Scouts transfer. Parents can request that a refund of "Parent Payment" monies so long as it has not used to pay for an activity in which the Scout signed up for but did not attend. After three months the funds in the account of the Scout that has transferred will be placed into the general Troop fund. If a Scout decides to drop out of Scouts, any money that has accrued in his Scout Account will transfer into the general Troop fund. Parent's can still request a refund of "Parent Payment" monies for a period of up to six months after a Scout transfers from the unit or drops out of Scouting. If "Parent Payment" monies are not requested after that timeframe it will be placed in the general Troop fund.

8.4 – Dues

Each Scout is responsible for paying dues. Dues are $5 per month and is and can be paid on an annual, semi-annual or monthly basis. If paid annually the Scout will be credited a 10% discount on dues. Dues can be deducted from the Scouts individual “Scout” account if there is a balance to cover the dues. Upon joining the Troop a Scout is not responsible to pay dues during the month of application. If a Scout is absent for any reason or length of time, he is responsible for ensuring that all back dues are paid up to date. Dues must be up to date for a Scout to participate in any camping trips with the Troop or to receive merit badges. The dues are the Troop operational expenses and are used to pay for camping equipment, replacement equipment and parts, propane, troop trailer, merit badges, parent pins, service stars, etc. Without dues the Troop will not be able to operate.

8.5 – Camping Fees

Camping incurs cost (i.e. entrance fees, camp sight fees, meal costs, etc.). If there is a fee for camping the amount will be made known as soon as possible to allow each Scout to pay the fee. Each patrol is responsible for menu planning along with the purchase, storage and transport of any food necessary for a camping trip. The cost for meals for a two-night camping trip is not to exceed $10 per Scout.

Chapter 9—Miscellaneous

9.1—Troop-owned Equipment

The troop owns the minimum necessary equipment for troop outings, including troop trailer, tents, stoves, etc. The troop committee is responsible for overseeing troop equipment and assessing appropriate charges to individuals or patrols for any lost or damaged troop equipment checked out to them. Troop and patrol equipment is intended for use by troop members on troop activities. Equipment may not be loaned to non-members. The Scoutmaster is responsible to determine when equipment may be loaned to current or to former members for non-troop activities; such use should be infrequent.

9.2—Banned Items

The following items are banned from all troop activities for all youth and adult participants, unless specifically approved by the Scoutmaster:

· any candle or candle lantern (because of fire risk in tents)

· any non-folding knife (sheath knife, machete, etc)

· any butane lighter

· any glass container

· any radio, "walkman," or electronic game (to preserve the outdoor experience)

9.3—Troop Publications

9.3.1-Newsletter

Because communication is vital to a successful program, the troop publishes a newsletter approximately monthly. The newsletter is emailed to every troop family and hard copies are prepared and available at Troop meetings upon publication. The newsletter keeps families and Scouts informed of dates, activities, changes, BSA and troop policies, and other useful information. We expect all Scouts, leaders, and parents to read every newsletter entirely.

9.3.2-Other Troop Publications

The troop will create and distribute other publications as needed to keep families and Scouts informed.

9.4—Alcohol, Tobacco, and Illicit Drugs

9.4.1—General

As required by BSA policy, the troop will make every possible effort to provide a completely alcohol-free, tobacco-free, and drug-free environment for our Scouts.

9.4.2—Alcohol

No Scout and no adult may possess or consume alcoholic beverages at any time during any Scouting activity. Violators will be dismissed form the activity and suspended from the troop until they appear at a troop committee meeting (with a parent, if a Scout). The committee will determine any further actions, including the possibility of permanent expulsion from the troop.

9.4.3—Tobacco

Use of tobacco products is not consistent with the Scout Law and Promise. No Scout may possess or use tobacco products at any time on any Scouting activity, regardless of parental consent. Adults who smoke/chew must do so completely away from the Scouts (we recognize the nasty reality of addiction to nicotine which requires most users to need frequent doses). Violators will be dismissed from the activity and suspended from the troop until they appear at a troop committee meeting (with a parent, if a Scout). The committee will determine any further actions, including the possibility of permanent expulsion from the troop. [Because of the increase in tobacco use by teenagers, and its long-term potential for serious harm, we have chosen to take a strict position against its use, consistent with BSA policies.]

9.4.4—Illicit Drugs

Troop 705 bans the possession or use of illegal drugs (marijuana, etc), other abusable substances (glue, prescription drugs, etc, except when used for their intended purpose), and drug paraphernalia (roach clips, pipes, etc). Adult violators (age 18 & up) will be turned over to the police. Police involvement for Scout violators will be at the discretion of the adult leader in charge based on individual circumstances. All violators will be dismissed from the activity and suspended from the troop until they appear at a troop committee meeting (with a parents, if a Scout). The committee will determine any further actions, including the possibility of permanent expulsion from the troop.

9.5—Caffeinated Beverages

The troop discourages but does not ban the consumption of caffeine-containing beverages (coffee, tea, Caffeinated pop) by Scouts. If necessary, the adult leaders may limit consumption by Scouts who drink excessive amounts.

9.6—Personal Communications Equipment

In order to preserve the outdoor experience, and prevent outings from becoming too much an extension of city life, personal communications equipment (cellular telephones, pagers, radio transceivers, etc) are banned from all troop outings, unless specifically approved in advance by the Scoutmaster. Adults who have such equipment are asked to leave them in the cars on any outing. The troop will provide (or request) appropriate emergency communications equipment for remote activities, including a satellite communications system as needed. It is undesirable to have personal communication equipment available on a wilderness activity for routine personal or business activities.

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